Understanding and Obtaining the Certificate
A certificate of good standing is a document issued by the Secretary of State or equivalent body to confirm that a business entity is duly registered and complies with state rules to operate. It also goes by other names such as a certificate of existence, status certificate, certificate of authorization, and certificate of status, but "certificate of good standing" is the most recognized term.
State-Specific Processes
To obtain a certificate of Good Standing, each state has its own procedures:
- Alabama: Request online or by mail through the Secretary of State.
- New York: Order by mail or fax while maintaining compliance with state regulations.
- Florida: Submit a records order at a Secretary of State office and receive the certificate with the state seal and an authorized signature. Normal processing takes up to 7 days, plus mailing time.
Some states allow online and mail-in requests, while others may only offer in-person services. The fees can vary up to $200, and there are options to receive documents via fax or phone in certain states.
Reasons to Have a Certificate
You need a certificate of good standing to open a business bank account, apply for loans, lease commercial space, or register your business in another state. For Alabama, you can apply to the secretary of state’s office along with certificates from your home state. The South Dakota Secretary of State charges a $20 fee for online and a $35 fee for paper filings.
Other Considerations
- Not Required for Sole Proprietorships: Corporations and LLCs may be required to obtain one.
- Georgia: Order certified copies of formation documents; 5 days processing time plus mailing.
Obtaining from Supreme Courts
- US Supreme Court: Request from the Utilities Menu online, and follow the User Manual instructions.
- Kansas Supreme Court: Obtain for practicing law outside of Kansas. No expiration date.
- Vermont: Apply to the Secretary of State’s office and appoint a registered agent.
Renewal and Validity
- After forming an LLC or corporation, remain compliant with filings to keep your good standing certificate valid. Renewal requirements differ by state.
Specific Requests
- Delaware: Stay compliant with regulations and order online or via mail. Costs $50 for a short-form certificate and $175 for a long-form certificate.
- Massachusetts: Utilize an electronic order and payment process. Check the Suffolk County Supreme Court Clerk’s Office website for details.
- PRC: Request a Good Standing certificate online with a credit card and receive it by mail within 5-10 days.
Additional Information
- Tamil Nadu: Required documents include medical registration certificates and testimonials from a gazetted officer.
- SunDoc Filings: Offers easy Certificate of Status requests for any legal entity in all 50 states.
Common Variations
A Certificate of Good Standing may also be known as a Certificate of Status or Certificate of Existence. Registration with the state and compliance are prerequisites to request one.