Dentists must keep accurate patient records. These records are needed if questions come up later. As a patient, you have a right to a copy of your records, not the originals. Your original records belong to your dentist. Local privacy laws require dentists to keep records for 7 to 10 years. Records should be stored securely and protected from damage.
Requesting Dental Records
Patients can request copies of their records from their dentist. Dental records show your history of oral health. HIPAA rules make dentists keep records for at least 6 years, longer for children. It’s best to have records sent to a new dentist soon. This gives them useful information to help diagnosis and treatment. Dentists may charge fees to transfer records. These cover costs of copies, supplies, work time and mailing.
Storing and Disposing of Records
Dental records should be kept for at least 10 years after final treatment. Records may be stored electronically, on microfilm/microfiche or with a records storage service. All save space versus paper records. Dentists must maintain confidentiality when disposing of records. Options are shredding or incineration.
Good dental record keeping ensures patient care continuity and may reduce complaints. Original records shouldn’t be released. To dispose properly, records and x-rays need proper destruction – shredding or incineration.
FAQ
How long do most dentists keep their records?
Records must be retained for the period mandated by local laws and HIPAA, typically ranging from 6 to 10 years.
How are dental records kept?
Records can be stored electronically, on microfilm, or with a storage service, which all offer more space efficiency than paper records.