Business Name Changes and EIN
If you are changing the business name but keeping the same business structure and owner, you may not need to obtain a new EIN. However, you might need to file a document for changing the business name with the IRS and/or state and local government. When you change your business name, you generally do not have to file for a new EIN. Instead, you submit an EIN name change.
When Do You Need a New EIN?
A new EIN is necessary if your business undergoes significant changes such as:
- Bankruptcy.
- The business becomes a different type of entity.
- The business is inherited.
- A corporation receiving a new charter from the Secretary of State.
Get an EIN Online. The first step is to choose which entity classification is right for your business. If you are unsure, take the easy survey and find out which one is best for you! Start Your Filing.
Informing the IRS of Business Name Changes
If you change your name soon after you file your annual tax return, then you can inform the IRS of the EIN number change through a signed notification, similar to a sole proprietorship. Visit the Business Name Change page to find out what actions are required if you change the name of your business.
When to Look Up Another Business’s EIN
There are some instances where you may need to look up another business’s EIN number, such as verifying a new client or supplier. In some businesses like insurance, the EINs of other companies are necessary for daily business operations.
Changing an EIN Number
Basically, all you need to do contact the Internal Revenue Service (IRS) and they will update the system for you, sending you a letter of confirmation. However, if you change your business from sole proprietorship to an LLC, you will need a new EIN since it becomes a new legal entity.
Can You Change the Name Associated With an EIN?
Yes, submit an EIN name change instead of obtaining a new EIN. If the name change is associated with a change in ownership, structure, or the type of entity, you may need to apply for a new EIN through the IRS.
Unused EIN and Name Change Process
Once an EIN has been assigned to a business entity, it becomes the permanent Federal taxpayer identification number for that entity. To change the name on your EIN, contact the IRS and provide the necessary details and documentation.
Notifying the IRS of a Business Name Change
Business owners can submit a name change for their business by sending a name change request to the IRS address where returns are filed if an EIN was recently assigned. Update licenses and make sure the EIN name fully reflects the official corporate name. After filing a return, ensure the EIN matches the name control. Only one EIN is needed per business entity.
Does the EIN Have to Match the Business Name?
The name on the EIN should match the approved name with the Secretary of State. Call the IRS to immediately update your records after submitting a name change. If eligible, submit Form SS-4 to the IRS for a new EIN. Visit the IRS Business Name Change page to determine if you need a new EIN when changing your business name. Ensure that an authorized representative or business owner signs the name change document.