Understanding the Proposal Structure
When writing a cleaning contract proposal, decide whether charging by the hour or by the job is more suitable for you. Even if not charging hourly, know your hourly rate to provide accurate quotes that are fair for both parties. Calculate the hours needed to complete the services and apply your hourly rate to determine the bid amount. Outline the job, services, schedule, fees, and describe the equipment and technology used. Tailor the proposal to the client’s needs and highlight what makes your service unique to avoid competing solely on price.
Key Elements to Include
In your proposal, be sure to include:
- Contact information and license number for easy communication
- Clear payment terms
- Liability limitations
- Contract duration
- Other essential details crucial for smooth engagement
Using a ready-made cleaning contract template can help cover all essential points related to the services provided and ensure clear legal provisions are agreed upon by both parties.
Pricing Strategies
- Prices can range from $20-$80 per hour, with most paying between $30-$50 per hour.
- Partnering organizations might be necessary.
- Quote based on the square footage of the office, charge based on tasks involved, understand your clients’ needs, investigate other opportunities, compare competitor prices, and modify fees if necessary.
Contract Creation
Cleaners perform duties such as keeping premises tidy according to specified standards and stipulations. The cleaning service contract, which is a legally binding agreement, should define payment, location, time of service, contact information, and other relevant terms.
Winning Cleaning Contracts
Tips for winning cleaning contracts include:
- Read all documentation
- Visit the site
- Provide quality control
- Give evidence of your capabilities
- Show environmental awareness
- Have necessary accreditations/qualifications/policies/procedures
Ensure the right information is included so the contract experience is effective for you and your clients. Adjust the template for unique needs; this will change with each new job.
Contract Template Key Sections
Include in your cleaning service contract template:
- Title with date drafted and validity period
- Parties involved: contractor and client
- Termination terms and process
- Specified included and excluded services
- Schedule/location/access details
- Supplies/equipment provided
- Payment amount and schedule
- Insurance/liability information
- Confidentiality clause
- Space for signatures
Crafting an Introduction
Craft the perfect introduction for your cleaning business through your website or face-to-face meetings to ensure it’s professional, yet personable. Social media platforms provide excellent opportunities to introduce your business. Use reviews, case studies, ratings, endorsements, and customer numbers to demonstrate your reliability and quality of service.
Writing a Business Proposal
A business proposal for cleaning services should clearly outline the services, terms, and pricing offered to potential clients. When writing an introduction letter, use company letterhead or include company information on plain paper. Address the letter directly to the contact person and include information about the company and the services that set you apart from competitors.
First Contact in Marketing
The first part of a marketing email should:
- Address the recipient and introduce your cleaning business.
- State the purpose of contacting them.
- Detail the types of cleaning services provided.
- Highlight the benefits, such as a clean and healthy environment, time savings, or increased productivity.
- Provide information on the pricing structure.