Process of Name Change with IRS
The IRS typically takes about six weeks to process a name-change letter. If you fail to provide the necessary details, the IRS may request more information, further delaying processing.
Notifying IRS About Business Name Change
- An IRS corporate name change Form 8822 can be made by indicating the name change on the corporation’s annual Form 1120.
- Other business types inform the IRS of the name change by filing the appropriate form or writing a letter.
Verifying EIN
If an authorized representative needs to verify an EIN, they can call the IRS at 800-829-4933. Once the representative gives proper identification, the IRS can give the EIN over the phone.
Requirements for Name Change
- Typically, a business name change with the IRS may or may not require a new employer identification number (EIN).
- The specific action required may vary depending on the type of business.
Steps to Change Business Name with IRS
- You can notify the IRS about the name change when filing your taxes, indicating the change on your tax forms, or writing to them.
- Your business type determines the notice you give to the IRS.
Additional Steps for Name Change
- Notify your secretary of state.
- Submit a Certificate of Amendment alongside the name-change letter to the IRS.
Notify Social Security Administration
Taxpayers should notify the Social Security Administration of a name change ASAP. Failing to report a name change means your new name on your IRS records will not match up with your SSA records.
Updating Business Name in IRS Records
The easiest way to update the IRS’s records is to use the new name when filing the business’s annual tax return and check the box indicating that the business name has changed.
Processing Time for Corporate Name Change
On average, it’ll take the IRS around six weeks to process your name change. Do note that it can take longer if you’ve omitted information; they’ll ask you to provide it before processing your name change.
Required Changes for EIN Number
Usually, when simply changing your business’s name, you will not be required to change the EIN as long as the ownership or business structure has not changed as well.
Ensuring Accurate Processing
If a name on your tax return doesn’t match SSA records, it can delay the IRS processing of your return.