Finding the Outlook Address Book
The Address Book in Outlook can be found by clicking on the “Contacts” tab on the left side of the Outlook window. It can also be accessed by clicking on the “Tools” menu and then selecting “Address Book” from the drop-down menu.
Locating the Address Book File
The Outlook address book file is typically stored in "%localappdata%MicrosoftOutlook". It contains files associated with Outlook, such as "outlook.nk2" or "Outlook.oab" for the address book.
Managing the Address Book
To manage the address book in Outlook 2019, click on "Account Settings" then navigate to the "Address Books" tab. Configured address books will be displayed.
Backing up and Exporting Contacts
To back up or export your Outlook address book, you can follow the steps to Export to a file. Click on File > Open & Export > Import/Export. Select the appropriate options to create a backup file.
Using the Address Book
The Outlook Address Book is a convenient tool that allows you to access contacts easily. It contains both local and global versions of contacts.
Differences Between Contacts and Address Book
Contacts are external, while the Address Book includes internal contacts within the company. This setup is typical in business environments where the Address Book is shared on an Exchange Server.
Additional Information
- The Global Address List (GAL) includes names and email addresses of individuals with Exchange Server accounts.
- Offline address books (OABs) are downloadable address list collections for offline use.
- To transfer the Outlook Address Book to another computer, copying the appropriate file is recommended.
Retrieving Contacts
If you need to retrieve contacts from a crashed hard drive, follow the necessary steps to ensure a proper reset and recovery.
Finding Address Book in Windows 10
In Windows 10, the Outlook address book is located at "%localappdata%MicrosoftOutlook". You can access it through File Explorer by entering this path in the address bar.
Importing Outlook Express Contacts
To import Outlook Express contacts into Outlook, use the Import/Export option and select the Outlook Express settings.
Using the People App
Within the Mail app in Windows 10, you can search for and select contacts from the People app to add to your emails. You can also send emails directly from the People app.
Conclusion
The Outlook Address Book is a valuable tool for managing contacts in Outlook. It provides easy access to both internal and external contacts and can be backed up for security purposes.